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Congress Organising - Project Manager

Job type:

Full Time - F/M - Native English or equivalent fluency & French spoken.
Other languages : Spanish, German, Italian

Job description and responsibilities:

You report directly to the Congress Supervisor (being the Conference & Operations Manager or the Company General Manager).
You are responsible for planning, developing and delivering medical, governmental, association and commercial congresses, from 100 to 10 000 participants, It is an A to Z process, before, during and after the congresses.
In this operational position, you will be responsible for the administration and delivery of services of the highest standard, including but not limited to the following.
Congress marketing, promotion and communication

  • Website and web-based electronic solutions
  • Communication strategies
  • Design, logos
  • Printing matters and announcements
  • Databases, mailings & e-mailings


  • Research
  • Coordination
  • Preparation
  • Management
  • Contracts & payments
  • Organization & logistics

Operations and logistics
Research, negotiation, selection, confirmation, coordination, quality control and management of :

  • Venues
  • Hotels
  • Suppliers & contractors
  • Staffs
  • Travel & transportation
  • Guides …

Program, content

  • Program creation and management
  • Speakers liaison
  • Social events

Delegate registration process supervision and hotel management

Finances and budgeting

  • Financial strategy
  • Budget
  • Cost control, managing accounts & payments
  • Invoicing
  • Taxation & VAT
  • Final account statements

In addition to the above tasks, you will demonstrate your ability in managing teams consisting of project coordinators, assistants, trainees, suppliers (hostesses, technicians), as well as ensuring high level client relationships.

Profile, requirements:

Qualifications and experience required

  • You have at least 5 years experience in a similar role of project management in the Business Tourism industry including the above responsibilities (specializing in Incentive business or Congress & Conference business)
  • You combine motivational and leadership skills with proven abilities in Event and/or Congress management
  • Your excellent negotiation skills and your flexibility enable you to meet deadlines, make decisions, prioritise tasks and communication with your different suppliers, partners and clients even when under pressure
  • Fluent in English & French (a third language would be an asset), you ensure that the company’s reputation and best interests are maintained

Special skills:

  • Highly organized with good planning skills
  • Flexible, available, ready for possible extended hours on show site
  • Excellent written and verbal communications skills
  • Ability to communicate well with a variety of clients, suppliers and cultures
  • Ability to handle multiple tasks at once
  • Ability to work under pressure
  • Interpersonal skills
  • Proactive and creative
  • Negotiation skills, ability to make decisions
  • Excellent attention to detail and accuracy
  • High level of computer literacy

We are offering:

  • A motivating, multilingual and multicultural working environment
  • Professional recognition and education
  • Exciting organization of major events in France
  • International networking opportunities in a young and expanding company

Do not hesitate to contact us… but only if your skill clearly meet all the requirements.